Privacy Policy

Effective date: 25 August 2025

1) Controller

K+S Events Limited
Quad Central Q3 Level 1 Office 5
Triq L-Esportaturi
Birkirkara CBD 1040
Email: officediamondpokerseries.com
(See legal imprint for further company details.)

2) Scope

This notice explains how we process personal data when you visit diamondpokerseries.com and when you use our online offerings (e.g., contact forms).

3) Legal Bases

We process personal data under the GDPR, in particular Art. 6(1)(a) (consent), Art. 6(1)(b) (contract / pre-contractual steps), Art. 6(1)(c) (legal obligation), and Art. 6(1)(f) (legitimate interests).

4) Hosting, Log Files & Security

Hosting: Abaton (Austria/EU).

Data processed on access: IP address, date/time incl. time zone, requested URL, HTTP status, transferred data volume, referrer URL, user agent.

Purposes: Delivering the website, stability, IT security (e.g., abuse detection), troubleshooting.

Legal basis: Art. 6(1)(f) GDPR.

Retention: Server logs are typically deleted after 7–30 days; longer retention only where required for incident investigation or evidence.

CDN / WAF: not used.

5) Cookies & Consent Management

We use strictly necessary cookies to provide our website (Art. 6(1)(f) GDPR; no consent required under ePrivacy rules). All non-essential technologies (e.g., marketing or external media) are activated only after your consent (Art. 6(1)(a) GDPR).

Consent tool: Cookiebot (Cybot A/S, Denmark). Cookiebot stores your consent preferences and provides proof of consent. You can change or withdraw your consent at any time via the banner.

Typical categories:

• Essential: Required for core functionality.
• Marketing: e.g., Meta Pixel.
• External Media: e.g., YouTube, Google Maps.

6) Contact (Email / Forms)

Data: Name, email address, optional phone number, message content and technical metadata.

Purpose: Handling your inquiry and communication.

Legal basis: Art. 6(1)(b) GDPR or Art. 6(1)(f) GDPR.

Retention: Deleted after completion unless statutory retention applies.

7) Newsletter

We offer a newsletter using a double opt-in procedure. You can unsubscribe at any time via the link in each email.

Data: Email address, optional name, timestamps, consent status.

Purpose: Information about Diamond Poker Series events and offers.

Legal basis: Art. 6(1)(a) GDPR.

Sending via: Our own mail infrastructure (hosted by Abaton).

Retention: Until withdrawal of consent; proof may be retained for up to 3 years.

8) Web Analytics

No web analytics tools are used.

9) Marketing & Tracking

9.1 Meta Pixel (Facebook / Instagram)

Provider: Meta Platforms Ireland Ltd. (Ireland); Meta Platforms, Inc. (USA).

Data: Usage data, device data, cookie identifiers; may be linked to your Meta account.

Purpose: Conversion tracking and interest-based advertising.

Legal basis: Consent (Art. 6(1)(a) GDPR).

International transfers: Possible transfers to third countries, protected by SCCs and/or EU–US Data Privacy Framework.

Withdrawal: At any time via the consent banner.

9.2 Social Media Pages

We operate public social media profiles. Interaction is subject to the platforms' privacy policies. Processing is based on Art. 6(1)(f) GDPR or consent.

10) Embedded Content

10.1 YouTube

Provider: Google Ireland Ltd. / Google LLC (USA).

Mode: Two-click solution (loaded only after consent).

Purpose: Video playback.

Legal basis: Consent (Art. 6(1)(a) GDPR).

10.2 Google Maps

Provider: Google Ireland Ltd. / Google LLC (USA).

Purpose: Interactive maps.

Legal basis: Consent (Art. 6(1)(a) GDPR).

11) Fonts & External Resources

Fonts: Hosted locally.

Other external resources: None.

12) Recipients & Processors

Processors: Hosting and IT service providers under Art. 28 GDPR.
Other recipients: Only where legally required or necessary.
Transfers outside the EU/EEA occur only with appropriate safeguards (e.g., SCCs or adequacy decisions).

13) Retention

Personal data is stored only as long as necessary for the respective purposes or legal obligations.

14) Obligation to Provide Data

Providing data is generally voluntary. Some functions require data to work properly.

15) Minors

Our services are not directed at persons under 18 years of age.

16) Automated Decision-Making

No automated decision-making within the meaning of Art. 22 GDPR takes place.

17) Your Rights

You have the right to access, rectification, erasure, restriction, data portability, and objection under Articles 15–21 GDPR.

You may withdraw consent at any time with effect for the future. You also have the right to lodge a complaint with a supervisory authority.

18) Right to Modification & Adjustments

K+S Events Limited reserves the right to modify event details, schedules, and Guaranteed Prize Pools (GTD) at any time. Such adjustments may become necessary due to unforeseen external circumstances, logistical challenges, or to ensure the operational stability and fairness of the event.

Contact for data protection requests: officediamondpokerseries.com